The chart below will assist you with the planning and implementation of your golf event from start to finish.
Task |
Timeframe |
Select and confirm a date by submitting the outing contract and your outing deposit |
Up to 1 year in advance |
Solicit sponsors, donations, VIPs, and special Invitees |
6–8 months in advance |
Prepare invitations and marketing materials |
6–8 months in advance |
Secure Hole-in-One insurance and prizes |
6–8 months in advance |
Order any special merchandise requiring Logos |
3 months in advance |
Recruit volunteers and any media required |
2 months in advance |
Organize your sponsor signs and consult a printing company |
1–2 months in advance |
Ascertain guest list progress |
1 month in advance |
Confirm banquet menu and requirements |
2–3 weeks in advance |
Confirm your final sponsor and volunteer list |
2–3 weeks in advance |
Collect and organize your donations and Prizes |
2–3 weeks in advance |
Final count for golf and banquet to Graywolf Golf Club |
2 weeks in advance |
Contest and Golf Shop allocation list to Graywolf Golf Club |
3 days in advance |
Deliver sponsor and tee signs to Graywolf Golf Club |
1–2 days in advance |
Final golfer list to Graywolf Golf Club |
2 days in advance |
Event payment due |
Day of your event |
Pre-Event Setup & Registration |
Day of your event |
Enjoy your event and the result of your hard work |
Day of your event |
Book your event for next year |
Day of your event |
Evaluate your event for next year |
1–2 weeks after the event |