Reservations: Deposits are required to reserve dates and are non-refundable. All deposits are applied to the final invoice.
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Groups with fewer than 72 players but more than 30 require a $250 deposit and a signed contract to confirm the date
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Shotgun starts require a $500 deposit and a signed contract to confirm the date
Final Player Count and Golf List: Graywolf Golf Club must fully utilize the golf course each day. In order to accurately schedule your event, Graywolf Golf Club requires that your final guest count be submitted 7 days prior to your event. The final guest list should be submitted 2 days prior to your event and should be in group format.
Example:
Group #1: Rickie Fowler, Jordan Spieth, Jason Day, Adam Scott
Group #2: Jack Nicklaus, Arnold Palmer, Lee Trevino, Tom Watson
Group #3: Bobby Jones, Gene Sarazen, Harry Vardon, Walter Hagen
The guest list is one of the most important responsibilities of the event coordinator. The guest list is the data source for generating your alphabetized check-in list, cart placards, scorecards, and scoreboard.
Changes to Final Count: Golf course utilization is tantamount to Graywolf Golf Club success as a business. It is for this reason that we are unable to drop your golfer count once the final player count has been submitted. We will make every effort to accommodate changes to your count as the event day approaches. In most cases, we will be able to accommodate additional players who sign up after the final count has been submitted.
Payment: Final payment is due on the day of your event. Deposits will be applied to your event invoice on the day of your event.
Donated Food/Alcohol Goods: Graywolf Golf Club does not permit customers to bring food, beverages, or alcohol to the club. This policy is applicable even if the food or alcohol has been donated. Ohio’s Alcohol and Beverage Commission laws do not allow for outside food and alcohol vendors at the club as it violates our licensing.
Inclement Weather Policy: If the golf course is officially closed, the outing may be rescheduled. Except in the case of widespread extremely inclement weather, your guests should be asked to come to the golf course. Prior to the start of play, Graywolf Golf Club will determine the playability of the golf course. If the golf course is deemed to be playable, your event will be played. It is difficult to reschedule a golf event if there is food service involved. Food will have been ordered, delivered, and be in the preparation phase before your guests arrive at the club. We will make every effort to reach a fair determination of how to proceed should weather affect your event. Please note that the Graywolf Golf Club has superb drainage and is often playable when other courses in the area/region are not.
Dress Code: Proper dress is required at all times on the golf course (including the practice range and the putting green). Shorts should be an appropriate length, and collared shirts are required for men (no tank tops, tee shirts, or sports jerseys). Only spikeless golf shoes or sneakers are allowed on the golf course and practice areas.