Coordinators and Volunteers: Your coordinators and volunteers should plan to arrive at Graywolf Golf Club 2 hours prior to the scheduled start of your event. This will give you ample time to organize your registration area and prepare any tee gifts for distribution when your guests arrive.
Guests: Participants should be notified that registration ends 15 minutes prior to the start of the event. This will allow time enough for all participants to register and settle in their cart before the event starts.
Registration: Graywolf Golf Club will provide two 8-foot tables for registration of your guests and distribution of tee gifts and hand-outs. Registration is typically done in the front of the clubhouse. However, if you prefer to have your registration area set up on the back patio overlooking the golf course, we can arrange that for you.
Tee Signs and Sponsor Signs: Graywolf Golf Club will place all tee signs, hole-in-one signs, and sponsor signs for your event on the golf course, provided we have them in our possession a minimum of 3 hours prior to the start of your golf event. We ask that you have your on-course signage delivered to Graywolf Golf Club 1–2 days prior to your event date, if possible. After your event, your signs will be collected and ready for collection on the day following your event.
Golf Cart Staging: All golf carts will be outfitted with scorecard, pencil, and cart placard that includes the event name, player names, start time, and starting hole. For shotgun starts, all carts will be arranged according to their starting position on the golf course. For safety considerations and organizational reasons, we will hand out cart keys just prior to the start of the event as the final greeting and event instructions are being delivered.
Starting Your Event: A Graywolf Golf Club staff member will give your group a warm welcome and go over the outing format, rules of play, and other instructions for the day. Graywolf Golf Club staff will then lead your guests out to their respective starting holes for the commencement of play.
Contest Signs: Graywolf Golf Club will provide all required contest signs for your event. Graywolf Golf Club will place them out on the golf course and retrieve them at the end of your event. For tee time events, we will place contest signs with your first group and remind the last group to remember to collect them as they pass through the contest holes.
Scoreboard: Graywolf Golf Club staff will have a scoreboard set up and will post scores as players complete their rounds.
Banquet Service: The Food & Beverage staff will monitor the pace of play during your event so that food service will begin within a reasonable timeframe after players have finished and turned in their scorecards.